There are two powerful software applications that every Post Producer should know about: OmniOutliner and OmniGraffle. Both of these apps can help you communicate your ideas with more clarity and help you manage the creative process more effectively.
OmniOutliner is for writing with structure. What it brings to the table are a unique set of tools for organizing, visualizing, and styling your text with ease. Writing with structure is especially important when you are trying to communicate complex ideas that multiple parties need to ‘buy into’; like your show’s post production workflow.
Here is an example outline I created for a heritage XDCAM workflow:
What I like about outlining is that it imposes a structure on my writing. In my example above the process forced me to consider the entire workflow. In effect it influenced my thinking and made sure I was covering all aspects. The advantage of using OmniOutliner is that it enables the user to move things around quickly and create more readable documents.
If a picture is worth a thousand words then a good diagram is worth two or three thousand at least! OmniGraffle is a tool for creating diagrams.
One of a Post Producer’s most important responsibilities is communicating problems clearly. In my experience teams default to wordy emails too often. When things get challenging you’re often better served by turning to high bandwidth form of communication like in-person or phone calls. If you have to send an update via email, a good illustration can often explain things much more clearly then a dozen paragraphs.
Earlier in my career one of my shows had a dubbing problem. After uncovering the problem with the Posthouse’s Tech, I had to explain the cause of the problem to the EIC. I spent hours agonizing the best way to explain why the audio and video didn’t match on the DVD dubs. It seems obvious in retrospect, but explaining what specific wiring issue transpired proved to be challenging, until I remembered ‘the Graffle‘.
The creative process is messy by design. Creating something new isn’t a linear exercise. It’s filled with false starts and wasteful explorations. Managing the chaos is a Post Producer’s job and the best way to do that is through more effective communication.